X-Outpost Guide
Behold: the X-Outpost. One of the most-loved perks in all of X-Team, the X-Outpost is when X-Teamers come together to co-work, co-live, and explore together somewhere in the world.
Sometimes it's easier to show than explain:

How to Join an X-Outpost

If the thought of traveling somewhere to hang out with X-Teamers sounds epic to you, then head over to How to Join an X-Outpost.
If you received one, you can use your $500 Unleash+ bonus in the "Mental Health" category to fund your trip to an X-Outpost.

How to Organize an X-Outpost

If you received one, you can use your $500 Unleash+ bonus in the "Mental Health" category to fund your trip to an X-Outpost. We also award additional activities bonuses to your group for organizing an X-Outpost.
While it'll take a bit of effort to get your X-Outpost off the ground, we've simplified the process (after years of doing it) to these steps:

Start your Slack Channel

  1. 1.
    Create a Slack channel (x-outpost-name-year)
  2. 2.
    Choose a Guardian to lead the organizing and make decisions. It should be someone who enjoys organizing and planning. It's likely you since you've read this far ;)
  3. 3.
    Invite anyone you know wants to join, or start promoting it in #xoutpost and #xhq.
  4. 4.
    Make a decision on whether +1 guests will be allowed, it's up to you and how your intended attendees will feel about it.

Choose the Location

  1. 1.
    Gather location ideas from your new Slack channel friends and make it into a poll.
  2. 2.
    Although not required, you could build a theme around the location and what you plan to do together to attract likeminded people (beach trip, ski trip, tabletop gaming trip, etc.)

Choose a Month

  1. 1.
    Rather than try to figure out an exact date immediately, start with proposing months in a Slack poll.
  2. 2.
    Once there's an agreed month, do a poll around the best week (or weekend, depending on the duration) in that month.
  3. 3.
    Finally, do a poll on the best days.

Choose an Epic (Activity)

  1. 1.
    Propose activities for the group to do while together as a Slack poll.
  2. 2.
    This is where it helps having a theme for the X-Outpost, but you can also propose a variety of activities.
  3. 3.
    Guesstimate the cost of each activity.
  4. 4.
    X-Team will fund at least 1 of your Epic activities together, potentially more depending on the cost.
  5. 5.
    Once there's agreement, ping @wizards so someone can help approve funding for your Epic(s).
Choose Accommodation
  1. 1.
    Propose accommodation options as a Slack poll.
  2. 2.
    Accommodation can be everyone together in 1 Airbnb/hotel, or giving everyone the freedom to stay wherever they want.
    1. 1.
      If all in 1 place, X-Team can make the booking for you using your $500 budgets, just summon @wizards for help.
    2. 2.
      If everyone can stay wherever, let people handle their own bookings.
  3. 3.
    Generally, an AirBnb together is best for bonding, but 1 hotel or even separate hotels is best for people who plan to be less social except for the Epics.

Finalize Costs

  1. 1.
    With location, dates and Epics selected, you should have an idea of what costs are involved so that attendees can decide if they're in or not at this stage.
  2. 2.
    With the 2022 Unleash+ Mental Health category, everyone has $500 to use (as well as all the Unleash+ categories that can cover additional travel expenses, travel insurance, restaurants, etc.).
  3. 3.
    X-Team will sponsor additional funds to cover the Epic(s).
  4. 4.
    But any expenses on top need to be covered by attendees.

Confirm Attendees

  1. 1.
    Make an FAQ for your X-Outpost to make it easy for people to decide if they really want to go. Here's a template.
  2. 2.
    Request final RSVPs.

Promote your X-Outpost

  1. 1.
    If you want more attendees, start promoting your X-Outpost channel in #xhq, #xoutpost or ask @wizards to promote it in #x-announcements for additional exposure.

Before Everyone Arrives

  1. 1.
    Have everyone review and commit to the Pre-Outpost guide, which includes safety precautions, agreement on behavior, etc.

During the X-Outpost

  1. 1.
    You might wonder what it will be like once everyone's there. It's a collaborative experience and tends to unfold naturally, especially if you've already planned the main activities.

FAQ

  • Can I bring a +1 with me to an X-Outpost?
    • You can do anything you like, as long as the rest of the group is OK with it. A Guardian should set this expectation from the start when promoting their X-Outpost.
  • My plans changed, can I cancel my RSVP to an X-Outpost?
    • You should definitely do everything in your power to avoid this happening. It can disrupt the entire group's plans sometimes. You committed to your group and should do your best to hold that promise. But life happens, so make sure to let the Guardian of the X-Outpost you were going to attend know this news ASAP.
  • Have more questions? Ask them in #xoutpost and we'll add them here!

Past Experiences

We've already had years' worth of X-Outposts, and you can check out some of the videos and diaries of past Xplorers: